PDF files are great for sharing and collaborating. They are easy to create, viewable on most devices and can be assigned different levels of protection. But, they are not designed to be edited, which is a downer if you need to make regular changes to your documents.
While it’s hard to edit PDFs, it’s not totally impossible. Solutions that allow PDFs to be edited to some degree have been developed, and will keep coming. The Global PDF Editor Software Market is projected to reach USD 3 Million at a Compound Annual Growth Rate (CAGR) of 9.14% by 2025. Considering these numbers, rest easy knowing that more tools for editing will always be available.
But how do you use these tools to make a PDF editable today? In this article, we’ll discuss some techniques used with some of the best tools out there. But before we dive in, here is more information regarding PDFs.
Why are PDFs popular?
Today, various industries frequently employ PDFs to generate a trustworthy document format, from agreements to press releases. This may be accounted to several reasons, such as;
PDF documents were designed with easy sharing in mind, and they operate flawlessly on any device. Also, many gadgets and operating systems have built-in features for quickly viewing PDF files.
PDFs are frequently suggested as document management tools because they maintain the original document format, including layout and images.
3. Safety and confidentiality
With its incredible password protection feature, PDFs ensure confidentiality. This is particularly helpful when uploading sensitive data like personal identification numbers, passwords, and medical records.
Regular bodies of text and documents can easily be digitised thanks to PDFs.
Adding various media files and content types to a pdf file can be done without endangering the integrity of the file format.
Types of pdf documents
The International Standard Organisation (ISO) and a few minor organisations are the main categories used to classify pdf files. Understanding the many forms of PDF files will help you make better use of the various types that are accessible, including;
1. PDF file:
A PDF is a generally known document formatting tool for sharing and viewing online documents.
This pdf type comes with improved colour profiles, imaging, and font embedding, ultimately making it ideal for graphic designers and print professionals.
3. PDF/A (PDFs for Archive):
This pdf type is for users who need to store files for a long time, such as record managers.
The universal access pdf standard has an assistive technology that enables easy navigation.
Engineers and architects use this pdf standard as it allows large-format drawings and multimedia
This is the pdf for variable and transactional printing. It is used to change content for variable data and personalization.
7. PAdES (PDF Advanced Electronic Restrictions)
PDF advanced electronic signatures are used to document pdf digital signatures in the European Union.
8. PDF healthcare
As the name implies, this pdf standard is used in the health sector to offer best practices for handling and storing healthcare information.
Editing pdf texts
Although learning how to edit pdf text may be challenging, it is valuable knowledge for a professional who works with online pdf documents in some capacity. You can add images, links, and text with the right pdf editing tool.
The most popular PDF management tool is Adobe Acrobat. There are, however, a few additional well-known online pdf editors, including Microsoft Word, Foxit PDF editor, and nitro PDF pro.
The following information includes some helpful ideas for editing text in PDF files:
Some valuable tips for modifying text in PDF files are provided below:
- Open the online pdf editor in a browser or Acrobat
- Upload the file by clicking the add file button or uploading the file directly from google drive or dropbox.
- After uploading your pdf file, engage the pdf editing options by clicking the letter T icon on the right, which stands for “text tool.”
- You can change your font size and colour of letters or type in the new text as you wish.
- After editing, click the green export button in the upper right corner of the screen to save your file.
Converting pdf to word is different on different pdf friendly software, such as Microsoft word, google docs, and adobe acrobat, with Adobe being the most recognized pdf converter.
1. Microsoft word:
The options will expand if you right-click on the pdf file you wish to open and choose the option to “open with” near the top of the menu. Select Word or Microsoft Word from the expanded menu to view the pdf; then click OK to convert the pdf to Word after this. Word will change the file’s format so you may edit and save it.
2. Google Docs:
One drawback of converting your PDF file with Google Docs is that you will not preserve photos in the PDF. Log in to Google Docs by opening the browser tab. Select the download icon found below the template gallery. Then, click the upload tab at the top in the open file window. Choose the PDF document you want to convert, then open it in Google Docs. As a Word document, save the file.
3. Adobe Acrobat Dc Pro:
Open the file you want to convert and then click on the export pdf tool on the right side of the screen. Choose Microsoft Word as your export format, then click convert and save as desired.
4. Converting word to pdf:
You can also convert pdf to the word through similar means of opening the document on software such as Microsoft Word or adobe. Go to file on ms word; select save as and then choose pdf on the available file formats.
Optical character recognition
The technique by which an image of text is transformed into machine-readable pdfs that can be shared and edited is known as optical character recognition.
For instance, you are turning a hard copy document, like a receipt, into a soft copy. Some OCR programs, such as Adobe, allow you to scan a document and convert files to a word-processing document. It converts files instantly and matches the font in the original document.